A. Microsoft 365 – Word Transcription
Summary: Microsoft Word 365 online works with both audio and video files and is available to UofT faculty, staff, and students. You can use the transcribe feature to get a Word document transcript with just text, speaker names, timestamps, or speaker names and timestamps.
Instructions:
- Go to Word 365 online.
- Enter in your UofT email address. Then it will take you to a page where you will log in using your UTORID credentials.
- Create a new blank document.
- Click on drop-down arrow next to the Dictate icon (i.e., the microphone icon) from Home Ribbon Menu, then select Transcribe.
- From the right-side box, pick your language and upload your audio or video file.
- You will see a progress bar as it transcribes - takes a bit of time, but pretty fast. Wait for it to be done.
- When done, you should see a preview of the transcription.
- Below the transcription, click on the drop-down arrow next to the Add to Document button.
- Select the option you want: just text, with speakers, with timestamps, with speakers and timestamps. It will then add the transcript to the Word document that you can then edit and/or download.
- It will then add the transcript to the Word document that you can then edit and/or download.
Note: Currently, there is a limit of 300 minutes per month per user. (In the past, Microsoft offered unlimited minutes, but that has unfortunately changed.)
Technique: Qualitative Data Analysis | Tools: NVivo